6.8A. Preliminary rule

6.8A1. Scope.

See 1.8A1.

6.8A2. Punctuation

Precede each note by a full stop, space, dash, space or start a new paragraph for each.
Separate introductory wording from the main content of a note by a colon followed but not preceded by a space.

6.8A3. Form of presentation of notes

In making notes, follow the instructions in 1.8A.
For the order of notes follow the instructions in 1.8A4a.
When giving names or titles originally in nonroman scripts, use the original script whenever possible rather than a romanization (see 1.0E).

6.8B. Notes

Make notes as instructed in 1.8B and in the following subrules.

6.8B1. Source of title proper.

Specify the location of the formal title proper, if there is more than one formal title in the chief source of information (see 5.1B1). Indicate the source of a supplied title proper (see 1.8B2).

Title from drawing no. [1]

Title does not appear on sketches, preliminary drawings of elevations, presentation drawings, Scheme E nor the sketches in Scheme H’r’

6.8B2. Variations in title.

Make notes on titles borne by the unit being described other than the title proper. Also include other titles by which the descriptive unit has traditionally been known.

Title varies on drawings 6907-A7, 6907-A10: St. John Priory of Canada properties, Montreal. Title varies on drawing [6903-A15]: St. John Priory
(Predominant title: St. John Priory of Canada properties)

Title on donor list: Guilfoyle Luxury Hotel
(Title proper: Luxury hotel, Double Bay, N.S.W.)

Title varies on sketches and preliminary drawings: First Christian Reformed Church, Dollard des Ormeaux, Québec
(Title proper: First Christian Reformed Church of Montreal, Dollard Desormeaux, Que.)

Optionally, give a romanization of the title proper.

6.8B3. Parallel titles and other title information.

Make notes on parallel titles in another language and other title information as instructed in 1.8B3.

6.8B4. Continuation of title.

Complete the transcription of the title as instructed in 1.8B4.

6.8B5. Statement(s) of responsibility.

Make notes on any statement(s) of responsibility as instructed in 1.8B5. Make notes on variant names of persons or bodies named in statements of responsibility if these are considered to be important for identification. Include statements identifying an indirect contributor, if desired. Make notes on significant persons or bodies connected with previous editions and not already named in the description.

Label attached to drawing no. 1 and verso of no. 6 for Dyname Corp.

Jean-Paul Pothier, architect; Dyname Corporation Ltd., managing agent; F.M. Kraus and Associates, consulting engineers; Asselin, Benoit, Boucher Ducharme, Lapointe, consulting engineers

Five of the drawings are signed by Thos. S. Scott and 2 are signed by Frank Wills, architect. Wills designed the cathedral but died before the foundation was actually laid. Scott continued the project

Blauer Horvath Taylor Associates, consulting engineers for steel arch plan and details: drawing [6302]-202

Pothier designed the priory but died before the building was executed. George F. Eber continued the project.

6.8B6. Signatures and inscriptions.

Make notes on signatures, inscriptions, or marks, monograms, etc. If important, indicate where such signatures and inscriptions appear. Do not record the actual signature if it has already been transcribed in the description.

Architect’s signature appears on drawings 6903-A6 to 6903-A11

Inscribed in pen on lower right corner of blueline prints: [C.M.?], [C.?], A.W.

Architect’s signature and stamp appear on many of the working drawings

Stamp and signature of Gabriel Horvath appear on structural drawings (Statement of responsibility: George F. Eber, architect)

6.8B7. Attributions and conjectures.

Make notes on attributions, etc., as instructed in 1.8B6.

6.8B8. Edition.

Make notes relating to the edition being described as instructed in 1.8B7.

Some of the drawings contain revisions and some indicate the furniture layout

Drawings are dated 1964 and rev. in 1964 and 1965
(Date of creation: 1965)

Includes ms. additions

6.8B9. Scale.

Give other scale information additional to, or elaborating on, that given in the scale area.

6.8B10. Date(s) of creation, including publication, distribution, etc.

Make notes on dates and other details of creation, publication, distribution, etc., as instructed in 1.8B8.

The date of the original drawings is 1857

Four drawings on tracing paper are undated

Date based on project number: 6102
(Supplied date: [1961?])

6.8B10a. Date(s) of accumulation.

Make notes as instructed in 1.8B8a.

6.8B11. Physical description.

Make notes on important physical details that are not included in the physical description area, or elsewhere in the description, especially if these affect the use of the unit being described. If the physical description area records elements prescribed by another chapter, give here the physical description elements prescribed by the current chapter, as appropriate. If the unit being described is a photoreproduction, give the method of reproduction if it is likely to affect the use of the unit being described (e.g., when it is a blueprint).

Project includes 38 ink and pencil on tracing paper (4 in col.); 16 blueline prints; 7 negative image reproductions and 2 photographs. One item is on a mixed base, including tissue paper, ozalid paper and photographic paper

Includes ms. additions

6.8B11a. Physical condition.

Make notes on the physical condition (e.g., peculiarities or imperfections) of the unit being described including any containers and labels, if that condition is likely to affect its use.

Stamp of George F. Eber, architect, appears on the drawings

Asselin’s stamp appears on all drawings
(Series within George F. Eber fonds)

Lower right corner of two of the drawings is missing

Architect’s stamp appears on structural drawings. Engineer’s stamp appears on electrical and mechanical drawings

6.8B11b. Conservation.

Make notes on conservation as instructed in 1.8B9b.

6.8B11c. Accompanying material.

Make notes on the location of accompanying material as instructed in 1.8B9c.

6.8B12. Publisher’s series.

Make notes on publisher’s series data as instructed in 1.8B10.

6.8B13. Alpha-numeric designations.

Make a note of any important numbers borne by the unit as instructed in 1.8B11.

6.8B14. Immediate source of acquisition.

Make notes on the donor or source as instructed in 1.8B12.

6.8B15. Arrangement.

Make notes on the arrangement of the unit being described as instructed in 1.8B13.

6.8B16. Language and script.

Make notes on the language as instructed in 1.8B14.

Drawing no. [1] in Dutch, English and French; other drawings in English only

6.8A17. Originals and reproductions

6.8B17a.

Combined notes relating to the original. Make notes on the location of the original material as instructed in 1.8B15a.

Date of original drawings is 1857

Originals dated 1904-1930 are in Nipissing Archives, North Bay, Ont.

6.8B17b. Availability of other formats.

Give the details of other formats in which the content of the unit being described is available as instructed in 1.8B15b.

Negative and contact available (V3-17)

6.8B18. Restrictions on access, use, reproduction, and publication.

Make notes as instructed in 1.8B16.

“Not to be used for construction. Not coordinated with engineers [sic] drawings which were unavailable”

6.8B19. Finding aids.

Make notes as instructed in 1.8B17.

A preliminary listing is available

6.8B20. Associated material.

Make notes as instructed in 1.8B18.

6.8B21. Accruals.

Make notes as instructed in 1.8B19.

Indicate groups of records having some significant relationship to records in other fonds as instructed in 1.8B20. Also give this information at the file or item level of description if significant.

Make notes regarding related groups of records within the same fonds as instructed in 1.8B20a.

6.8B23. Reference to published descriptions.

Give the place in standard lists where the description of the material is to be found. Make this note in standard and abbreviated form.

6.8B24. General note.

Use this note to record other descriptive information as instructed in 1.8B21.

Eber received a special mention at the Massey Awards in Architecture in 1961 for this project

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